CM-10 Software Usage Restrictions
Description
Software license tracking can be accomplished by manual methods (e.g., simple spreadsheets) or automated methods (e.g., specialized tracking applications) depending on organizational needs.
Applicability
The intended audience includes information resource owners and custodians; and pertains to information resources considered moderate or high impact.
Implementation
TAMU-CC shall ensure software installed on System-owned or -managed information systems is used in accordance with the applicable software license(s) and understands unauthorized or unlicensed use of software is regarded as a serious matter subject to disciplinary action:
- Uses software and associated documentation in accordance with contract agreements and copyright laws. See TAMU-CC Acceptable Use Policy for a list of prohibited software. The Primary Custodian of a computer shall:
- Install a software application on a computer only 1) with the approval of the Primary Custodian of the software application and 2) if such installation is in accordance with all applicable law and policy (including the TAMU-CC Acceptable Use Policy).
- Remove from the computer any software application that is in violation of law and policy (including the TAMU-CC Acceptable Use Policy).
- Tracks the use of software and associated documentation protected by quantity licenses to control copying and distribution; and
- Controls and documents the use of peer-to-peer file sharing technology to ensure that this capability is not used for the unauthorized distribution, display, performance, or reproduction of copyrighted work.
Revision History
Last Updated: February 21, 2025
Previous Versions:
- June 29, 2023
- May 31, 2022
- March 25, 2021
- September 16, 2019