Special Collections and Archives Policies

The books, manuscripts, photographs, maps, recordings, and other items in Special Collections and Archives are fragile, rare, or unique. Items cannot be borrowed or checked out.

Researchers must visit the reading room in Bell Library to view physical items in the collection. Digital versions of some archival items are available in the TAMU-CC repository. Photocopying facilities are available.

It is the responsibility of researchers to assist in the preservation of materials of Special Collections & Archives. In keeping with this responsibility, researchers are required to observe the following rules which are designed to insure the order and preservation of the materials in the collection.

Rules for Use of Materials

1. The Rules for Use of Materials form must be signed upon entering the reading room.
2. Briefcases, backpacks, purses, and other personal belongings must be deposited in the designated area near the registration desk.
3. No materials in Special Collections may be removed from the reading room.
4. The stacks are closed. Ask staff to retrieve items for you
5. No ink may be used. Pencils are available at the registration desk.
6. Do not damage the items.
   1. No marks may be made on materials.
   2. No books or other objects may rest on items used.
   3. Do not crease the pages or damage the spine of any print item.
   4. All pages should be turned from their edges to avoid damage or creasing.
   5. Loose sheets and/or book pages must be handled by their edges to minimize contact with hands.
   6. Any photographs must be reviewed using white gloves.
7. The order and arrangement of unbound materials must be preserved;disarrangement or missing documents should be reported to staff.
8. Smoking, eating and drinking are strictly prohibited in the reading room.
9. Duplicating materials can be arranged. Copies are for individual use and may not be duplicated or deposited elsewhere without the written permission of Special Collections & Archives.
10. The researcher assumes full responsibility for conforming to the laws of libel and literary property rights which may be involved in her/his use of materials.