Reference Materials
W-2
Your W-2 is available in Single Sign On. Retired or former employees, still have access to Single Sign On (SSO) for 18 months after terminating employment with Texas A&M – Corpus Christi.
Follow these steps to retrieve your W-2.
- Log into Single Sign On using your UIN and password.
- Click the Workday option.
- Click the “Pay” Worklet.
- In the “View box” click on My Tax Documents.
- Your W-2 will be listed on the next page for you to view and print as needed.
Password Reset: If you have trouble logging into SSO, follow the on-screen help or contact Human Resources Office at 361-825-2630 to request a password reset. Be ready to provide your name, the last four digits of your Social Security Number, your date of birth and your current email address for verification. An email can be sent to you with a temporary password, or one can be provided over the phone. At that time, you can log in to update your password then retrieve your W-2 using the instructions above.
Access via the Employee Profile in Workday:
- Select the "Pay" category" in the blue sidebar of the employee profile.
- Select the "Tax Documents" tab to view the W-2 for tax year 2024.
Federal withholdings may be a result of your W-4 form completion. Amount entered in Steps 3 and 4b of the W-4 will reduce your tax deductions.
- Step 3 of the W-4 accounts for tax credits related to dependents, such as the Child Tax Credit. Entering amounts here will reduce your tax liability on payments received from TAMUCC and thus your tax deduction.
- Step 4B accounts for deductions you expect to claim other than the standard deduction. This amount reduces your taxable wage which can result in little to no tax withholding.
As you update your W-4, please take the following into consideration:
The amounts entered in Steps 3 and 4b will reduce taxable wages and consequently the tax withholding from each paycheck.
- Step 3 (The Dependent Amount in Workday)
- Step 4b (Deductions in Workday)
For comprehensive guidance on completing Form W-4, please consult the official W-4 instructions https://www.irs.gov/pub/irs-pdf/fw4.pdf.
Why are my TRS/ORP contributions not reported on the W-2?
TRS and ORP contributions are mandatory contributions and cannot be reported in Box 12 of the W-2. Box 12 reports elective deferrals and designated Roth contributions neither of which does TRS or ORP fall under.
My W-2 shows 000-00-0000 for my SSN
If your W-2 shows 000-00-0000 as your SSN that means your SSN is not in Workday. Federal regulations require the SSN on the W-2. If the SSN is not on the W-2, the employee is subject to an IRS fine. Please ensure that Human Resources has a copy of your Social Security card on file.
Why are my W-2 wages less than my actual wages?
Your W-2 reports taxable wages, not gross wages. The IRS allows gross wages to be reduced by certain pre-tax benefits to determine your reportable taxable wages. Below are the calculations for Box 1, Box 3 and Box 5 wages.
Box 1: Taxable Wages
Taxable Wages = Gross pay + Longevity + Emoluments - Pretax deferred compensation (TRS/ORP/TDA/DCP) - Pretax health related deductions (medical, tobacco premium, dental, vision, ADD, dependent care spending account, medical spending account and wellness credit)- Pretax Parking.
Box 3: Social Security Wages
Social Security Wages = Gross pay + Longevity + Emoluments - Pretax health-related deductions (medical, tobacco premium, dental, vision, ADD, dependent care spending account, medical spending account and wellness credit) - Pretax Parking.
Note: Social Security taxable wages are capped annually as follows. Wages above the capped amount are not taxed.
- 2021 - $142,800
- 2022 - $147,000
- 2023 - $160,200
- 2024 - $168,600
- 2025 - $176,100
Box 5: Medicare Wages
Medicare wages = Gross pay + Longevity + Emoluments - Pretax health-related deductions (medical, tobacco premium, dental, vision, ADD, dependent care spending account, medical spending account and wellness credit) - Pretax Parking.
The main difference in these three calculations is that Box 1 includes subtracting pretax deferred compensation (TRS/ORP/TDA/DCP) and Boxes 3 and 5 do not.
Please note: The pay information on the last pay stub of the year may not match the wages reported on your W-2 because Box 1 reflects income less pretax items such as TRS, ORP, TDA, medical, tobacco premium, dental, health care spending account, etc.
How are the tax amounts on my W-2 calculated?
Please visit the IRS website to review withholdings amounts Topic no. 751, Social Security and Medicare withholding rates | Internal Revenue Service