Event Calendar

You can manage events from Toolbox > Your Events.

• From the events manager, click the Add new button.

• Fill out the form with the relevant information for your event. A title, image, and date are required. 
• To add an image from your image library, click on the "+" inside the grey square.

Click the Save button when you are finished.

Note: When editing repeating events, you will have the option to save changes to the entire series of events, change this and all following events in the series, or change only this event.

Images can be taken from your group’s image library or you can download your own. 

• An interface will open allowing you to search for and select images to attach to this event. Enter your search terms in the text field labeled “Search” and the resulting images will display.
• To upload a new image to attach to this event, click “Upload images ”. Select the images you wish to upload. When they have finished uploading, you will have the opportunity to enter a title and keywords for each image. When done, click “Save this image”. Newly uploaded images will be added to the image library and attached to this event.

*DO NOT click "Use first image as hero". It will overlap the image and date of the event and becomes unreadable.

The summary will appear in bold and the description will be regular type face. It is not required to have either however, it is helpful to explain the event time and where it is located.

Example:

To use the map in the location section follow the instructions below:

• Click “Show all locations” – Select location and you are done. If not on the list continue with steps below. 
• Click add new location.

• Type in location as if on google maps. You may have to put in the city or zip. Drag pin if needed to correct location.

• Click small “Save location” box

 University Name

The first reference/mention of “Texas A&M University-Corpus Christi” should NOT be abbreviated.

Later references should be:

• Texas A&M-Corpus Christi

• A&M-Corpus Christi

• A&M-CC

• TAMU-CC

• the university (lowercase)

Dates

Numbers in dates should NOT be ordinal (July 1^st, March 2^nd, April 3^rd, July 4^th) they should be written as integers

Example: July 1, March 2, April 3, July 4

Phone Numbers

Use a period between numbers in a phone number. In shortened forms of phone numbers, use Ext. followed by a number with a space.

Example: 361.825.6705 or Ext. 6705

This is located in the Add New/Edit page on the right, below the title.

• To mark an event as “Planned” for a future date means that the event will stay hidden until the indicated date/time, at which point it will be switched to live and start appearing on the calendar.

• Go to the events manager.
• Locate the event(s) in the list that you want to delete and check the box next to it.
• Choose “Delete” from the drop-down menu, and click “Go”.

You may also delete the item from the event edit screen.

• From the manage events page, locate and click on the title of the event to delete. This will bring up the edit page.
• Click the “Delete event” link on the right side of the screen.
• You will be prompted to confirm this action.

Event types should be broad and applied to all calendar groups. For example, “Performances” would be a great type because it’s fitting to many groups, such as arts, music, theatre, student life, etc…

Tags are generally used to describe your event in more detail. A good example of a tag might be, “jazz”. This tag is a specific characteristics of the type of event “Performance”.

This allows for the viewer to register for an event by entering their first and last name, e-mail address, phone number, number of people attending, and any additional comments they may have.

• check the box labeled “Let visitors RSVP for this event”.

• If you want to specify additional requests to users registering for the event, use the text field provided to do so. 
• Check the box, “Notify by email when RSVPs are submitted” to receive notifications and enter correct email address for notifications.

RSVP Limits and Waitlists

If you want the registration to automatically close after a specific number of attendees have registered, enter the number in the field provided "Maximum RSVP attendees".

You can choose to accept RSVPs to a waitlist if your maximum number of RSVPs has been reached by checking the box by "Enable Waitlist". The next person on the waitlist will automatically be registered (and receive a confirmation email saying “Your registration has been confirmed and you are now off the waitlist.”) in the following cases:

• You edit the event, increasing the number of available slots or removing the registration maximum.
• You cancel another reservation, opening up an available slot.

*You can limit the registers to a specific domain, for example, @tamucc.edu.

To automatically close registration on a specific date and time you can enter it in the registration peroid.

You can also add student ID, food options, with special instructions if desired.

You are able to share your event with other groups within TAMU-CC. If you decide to share the event you can select (or deselect) the group(s) and when it saves the event is sent to the group(s) you selected. The admin of the selected group(s) has the option of whether or not to add it to their calendar in their Dashboard.

If you want share your event with the main TAMU-CC calender choose "Main Calendar."

Another way to share your event is with the list of events in manage events section. 

• Check the event(s) you would like to share
• Select "Share to Group" in the drop down menu
• Another drop down menu will pop up beside it, select which group you want to share the event(s) with
• Click the button "Go"

Privacy options are available for your event also.

• If you want the public to see your event click "Everyone".
• "This group" is so only the admins in your calendar will see the event.
• You can choose for only TAMU-CC domains to see the event with "Any logged-in user".
• Or you can send the url to the persons only you wish to see the event by clicking "Anyone with the link".